Automate knowledge and documents
Finding the right document, looking up a contract clause, or reconstructing what was agreed two years ago — all this takes time when knowledge is scattered. This page shows which steps can be automated.
What happens today
Someone needs information. Where is it? In which contract? In which email? In whose head? Half an hour of searching later the document is found — or not. Important knowledge is in folders, emails, and with individual people who know it. When the person is absent, the knowledge is absent.
What can be automated
Central document repository with search
Replaces: Searching through folders, emails, and filing — all documents are in one place, searchable by content, not just by filename.
Automatic extraction of important clauses
Replaces: Manually reading through contracts to find relevant points — the system extracts terms, notice periods, liability clauses, and stores them in structured form.
Knowledge assistant for frequent questions
Replaces: Asking colleagues when something is unclear — an assistant answers questions based on the available documents and refers to the source.
Versioning and change history
Replaces: Guessing which version is the current one — the system shows what was changed when and by whom.
What stays human
- Decision on which documents are important
- Assessment of legal and strategic questions
- Creation of new content and concepts
- Transfer of experiential knowledge that is not documented
A real-world example
In property management, contracts, minutes, resolutions, and correspondence are spread across folders and emails. An owner asks about a clause from the rental contract from three years ago — the search takes time. A system captures all documents, makes them searchable, and extracts important points. The manager finds the information in seconds instead of minutes.
Data protection & security
Data is anonymized and pseudonymized before being processed by AI language models. Documents are stored encrypted, access-restricted, and managed GDPR-compliant. The EU AI Regulation is met through documented human oversight for legally relevant information.